VE/VA7 Incoming QSL Bureau
By Fred Orsetti VE7IO
Ken (right) and Ed
Ken received his appointment as incoming QSL manager on September 24, 2007 from Ed Fraser, VE7EF, who is the RAC Director for BC and the Yukon.
QSLing via the Bureau
Using a QSL bureau is by far the least expensive way to collect QSL cards. Most countries have a bureau where cards are collected from hams within the country and then forwarded in bulk to countries all over the world. Using bulk mail to send your cards to the bureau and for them to forward the cards to other countries cost much less for postage than mailing individual cards. Both RAC in Canada and ARRL in the U.S.A. offer QSL card outgoing services for amateurs who are members. Incoming cards can be received whether or not you are a member however if you send out a lot of QSL cards membership alone is worth the cost of the bureau service. The RAC BC Incoming QSL Bureau only accepts incoming cards for distribution to Amateurs in Canada.
QSLing Direct is more expensive however the turn around time is much less. If you really want the card you should QSL direct.
The incoming QSL bureau for Canada is managed by Kevin VE9MY who receives all the cards and distributes them the various bureau's throughout Canada.
To ensure you will receive cards from the ve/va7 bureau make sure Ken has funds for postage on hand. Most send in $10.00 but any amount is fine however consider that each mailing will be between $.60 and $1.00. Remember it is best not to send cash via the mail use a check or pay Ken directly.
If you want to pick cards up directly from Ken he needs time to pull the cards from the files and get them ready for you. Contact him well in advance to give him adequate time to arrange a pick up time, do not just drop by.
If your club wants to have cards sent to meetings the executive of your club will have to make arrangements with Ken as per the following.
In order to update the bureau records Ken needs the following information please:
1. The mailing address I should ship your club's cards to.
2. Your club's designated contact person (if you have one) for QSL Bureau matters.
3. An up-to-date list of club members (if any) who wish to receive their personal incoming cards via your club. This list is not to be confused with a simple club roster. As mentioned above, some club members likely maintain their own account with the bureau and will continue to prefer to receive their cards directly from the bureau. Also many amateurs belong to more than one club.
Please note, any amateur can receive incoming QSL cards via the bureau. It is not necessary to belong to RAC or any other organization to use the incoming bureau.
Since taking over the bureau and reviewing the cards in the files Ken has noticed there are many, many cards sitting in the files for amateurs he has no information on. He is hoping to forward these cards to their intended recipients with the help of the clubs. There is a good chance there are cards sitting here in the bureau files for members of your club who do not know they have cards holding. Some of these may be for new amateurs or people who have not been active for some time. Please ask any members of your club who are (or have been in the past) active on HF, even if it was just the occasional qso to check if they have cards. They can do this by having your club send Ken a list or they can contact him directly (firstname.lastname@example.org) check the QSL Bureau website for more information at www.qsl.comm.sfu.ca. Ken is planning to eventually post a list of BC amateurs with unclaimed cards waiting in the bureau. This is a work in progress and makes take some time to complete. Your club will be advised when this list is posted on the website.
In the past many clubs have invited the QSL Bureau to their local club flea markets. This is so incoming bureau QSL cards can be picked up by those attending the flea market. If you would like to have Ken attend your flea market let him know the location and date this way people attending the flea market can pick up cards very easily. Please advise him as early as possible if your club would like to have the QSL bureau there. His contact information is:
Have funds on file if you want to receive cards
The club must designate a QSL representative
Clubs must provide the bureau manager with a list of members who want cards sent to the club
Do not DROP BY to pick up cards contact Ken in advance for pick up arrangements
If you want ken to bring cards to your flea market please contact him well in advance and give him the date and location
Check the website regularly for updated information
If you have questions contact Ken, VE7UQ
Ken Clarke, VE7UQ
VE7/VA7 Incoming QSL Bureau
12441 58A Ave
Surrey, BC V3X 1X6